With these clients and apps, saving files to OneDrive and interacting with them is much easier than visiting a website each time you need something. Users can upload, download, and interact with OneDrive files from a web browser, but the ideal OneDrive experience comes from the Windows and Mac sync apps and the iOS and Android mobile apps. For more information about Known Folder Move, see Redirect and move Windows known folders to OneDrive and Redirect and move macOS Desktop and Documents folders to OneDrive. This capability provides a simple migration option for users looking to add known folders to their existing list of synchronized folders. You can add this feature during the initial setup of OneDrive or after it has been configured. Known Folder Move enables Windows and Mac users to select commonly used folders, such as their desktop and documents to automatically synchronize to OneDrive. For a demonstration of how the recycle bin works, see Restore deleted files or folders in OneDrive. For work or school accounts, deleted files are purged after 93 days unless configured otherwise. Deleted files are moved to the recycle bin and kept for a designated time before being permanently deleted. OneDrive has a recycle bin similar to the one available in Windows. For more information about this feature, see Restore your OneDrive. In addition, because the histogram shows individual activity on a file, users can use this feature to quickly view their files' modification history. From there, simply select the file history entry to which you want to restore, and all changes after that point will be rolled back. To select the desired recovery time, OneDrive presents you with a histogram that shows file activity so that you can determine which recovered time meets your needs. The OneDrive Files Restore feature lets users restore files to any point over the past 30 days. To reduce the potential for confusion when users choose to add a copy versus a link to attached OneDrive files, you can set the default behavior of Outlook, as demonstrated in How to control default attachment state when you attach a cloud file in Outlook 2016. In addition, you can configure sharing permissions on the files directly from within Outlook. This allows your users to all collaborate on the same file instead of sending different versions back and forth in email. This feature provides a familiar sharing experience but centralizes storage of attachments in OneDrive.
OneDrive integrates with Microsoft Outlook to enable easy sharing of OneDrive files that appear just like email attachments. The following screenshot shows the right-click menu for OneDrive files on a device running Windows.įor more information about OneDrive Files On-Demand, see Learn about OneDrive Files On-Demand.
Alternatively, if you want to free space on your device and remove the downloaded copy of a file, right-click the file, and then select Free up space. However, if you plan to access a file while disconnected from the internet, simply make the file available offline by right-clicking it, and then selecting Always keep on this device. For those files that have been downloaded, the status shows a green checkmark.īy default, files are downloaded only when you need to access them. As shown in the following screenshot, files that have not been downloaded have a cloud icon for their status. The feature provides a seamless look and feel for both OneDrive and local files without taking up space on the local hard drive. OneDrive Files On-Demand enables users to view, search for, and interact with files stored in OneDrive from within File Explorer, without downloading all the files to their device. For a full list of features available across OneDrive plans, see Microsoft OneDrive. The features listed in this section address common customer concerns or specific compliance requirements, or provide unique functionality available only in OneDrive. This guide describes the features available and how they can benefit your organization. Unlike other cloud storage providers, most of the advanced enterprise-focused features in OneDrive are available for every subscription type, enabling organizations to use OneDrive in whatever way benefits them the most. OneDrive is a robust but simple-to-use cloud storage platform for small businesses, enterprises, and everything in between.
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